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AP Specialist I

Location:Toronto, Canada, ON (Canada)
Exempt/Non-Exempt:Non-Exempt
Benefits:We offer an extensive benefit package
Employment Type:Full Time
Department:Finance
Description:The Accounts Payable Specialist I is accountable for the verification, accuracy and processing of vendor invoices or credits, as assigned, by matching open purchase orders and return authorizations to invoices, or processing internal check requests approved by management, then processing payments accurately and in a timely manner.

The Accounts Payable Specialist is responsible for developing and maintaining professional relationships with Purchasing, Quality Control, Warehouse, branch office personnel, and vendor account representatives to resolve account discrepancies or issues efficiently; and for maintaining Accounts Payable records, including purchase orders, credit memos, invoices, check requests and/or payment copies for the purpose of performing account research, reconciliations and audit assistance, as necessary.
Duties:Receive incoming vendor invoices, credit memos or internal check requests for processing

Set up new vendor accounts as approved by Accounts Payable Manager

Match vendor invoices to open purchase orders for verification of authenticity

Ensure vendor credits are applied correctly to corresponding open invoices by month-end close

Enter the verified invoices and credit memos for payment, per vendor terms

Match monthly vendor statements to account balances and perform account reconciliation, as necessary

Respond to vendor account inquires in a timely manner

Establish and maintain vendor files and storage, as necessary

Attend A/P status meetings, as required
Qualifications:Education -
High School Diploma or GED

Experience -
Minimum of one year of high-volume Accounts Payable and account reconciliation experience with a computerized system, preferably with integrated accounting software.

Qualifications -
Accurate data entry proficiency, with attention to detail

Strong organizational skills are required

Strong professional verbal and written communication skills are required

Strong administrative skills are required (i.e., filing, copying, faxing, scanning, mailing)

Competency in the Microsoft Suite applications, specifically Word and Excel


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